Migrating to a new EHR doesn't have to be expensive and time-consuming

Switching to a new EHR system is for many healthcare organisations synonymous with months of preparation, high costs and uncertainty. That is precisely why many organisations remain stuck with outdated systems — even when those systems hinder their daily work. At Phase 2 System we believe it can be different. And should be.

Let's be honest: the traditional approach to system migration is discouraging. Think of data mapping, manually transferring records, training staff, and the risk that information gets lost during the transition. Then there are the costs — of consultants, implementation projects and licences — which quickly add up to tens of thousands of euros.

The result? Healthcare organisations remain stuck with systems that no longer meet their needs, simply because the barrier to change seems too high.

At Phase 2 System we do things fundamentally differently. We offer a completely free migration service. That means: no hidden costs, no implementation fees, no surprises afterwards. We take on the entire process — from start to finish.

“We believe that the quality of your EHR should not depend on whether you have the budget to switch. That is why our migration service is free.”

Our migration service goes far beyond just transferring data. We ensure that the complete transition runs smoothly:

• Full data migration — All your patient records, treatment plans, reports and administration are securely and completely transferred
• Personal guidance — A dedicated contact person guides your organisation through the entire process
• Custom training — We train all your staff so everyone can work productively in the new system right away
• Parallel running period — Both systems run alongside each other temporarily so you can switch without risk
• Aftercare and support — Even after the migration we are available for questions and support

A system migration is not just about data and technology. It is about people. Practitioners accustomed to their current workflow. Administrative staff who work with the system every day. Managers who want the transition not to disrupt daily care.

That is why we pay special attention to the human aspect of the migration. We schedule training at times that fit your rhythm, offer personal guidance for staff who need extra support, and ensure no one feels they are on their own.

When transferring medical data, security is naturally the highest priority. Our migration service complies with all relevant legislation, including GDPR and NEN 7510. All data is transferred encrypted and we work with strict protocols to guarantee the integrity of every record.

We have reduced the migration process to three clear steps:

• Step 1: Inventory — Together we map out which data and workflows need to be transferred
• Step 2: Migration & training — Our team transfers everything and trains your staff in Phase 2 System
• Step 3: Go-live & aftercare — We go live and remain available for support and optimisation

You might wonder: why does Phase 2 System offer this for free? The answer is simple: we are so convinced of the quality of our platform that we want the barrier to switching to be as low as possible. No healthcare organisation should be stuck with a system that doesn't work, just because the costs of migration are too high.

We earn our money with a fair and transparent subscription — not with implementation costs. That way you know exactly where you stand, from day one.

Switching to Phase 2 System is simpler than you think. Contact us for a no-obligation conversation and discover how we take your migration completely off your hands — at no cost, no worries.